The High School Transcript Page: A How-To Guide

The High School Transcript page turns the grades you already track in Chalk and Chart into a clean, official-looking transcript you can print for college applications, dual-enrollment programs, or your own records. It is formatted like a real school transcript, with a masthead, student and school information, four years of academic records, GPA, credits, test scores, and a signature line.

The best part: your academic records fill in automatically from the Grades page. You add a handful of extra details once, and the transcript builds itself.

This guide walks through every function on the page.

Turning the page on

The High School Transcript is an optional page on the Scholar plan, so you switch it on when you need it. Go to Settings → Optional pages and turn on High School Transcript. Once enabled, it appears in the main menu on the left, just after Portfolio.

If you don't see it in the menu, that's where to look first.

Opening the page

From the main menu on the left, click High School Transcript. On a phone, tap it in the menu.

At the very top you'll find the controls (these show on screen only, never on the printout):

• A Student picker to choose whose transcript you're viewing.
• An Edit details button to fill in the extra information.
• A Print button to produce the final document.

If you haven't added any students yet, the page will ask you to add one on the Family page first, then come back.

Tip: Have more than one high schooler? Use the Student picker to switch between them. Each student has their own transcript and their own saved details.

Part 1: Where the transcript gets its information

Before you fill anything in, it helps to know that the transcript draws from two places:

1. Your Grades page. The whole Academic Records section (courses, letter grades, GPA, and the school years) is built automatically from the grades you've recorded for the student. You never type these in here.
2. The Edit details panel. Everything else (names, addresses, dates, test scores, achievements, and per-course credits) lives in one editable panel on this page, because those details aren't tracked anywhere else in the app.

So the single most important thing to know is this: if the academic records look empty or wrong, the fix is almost always on the Grades page, not here.

Part 2: Academic Records

This is the heart of the transcript. It always shows four fixed boxes, one for each high school grade level: 9th, 10th, 11th, and 12th.

How each box fills in

Each box represents one school year. The app looks at the grades you've entered for the student and does the work for you:

• Every subject that has grades in that year becomes a course in the box.
• The grades for that subject are averaged into a single letter grade (using the grading scale shown below).
• Each box footer shows that year's GPA, its Credits, and the running Cumulative GPA across all years so far.

GPA is credit-weighted, so a course worth more credits counts more toward the average.

Which year lands in which box

This is the part worth understanding, because it depends on two things you set elsewhere:

• The student's grade level (set on the Family page) decides which box the current school year falls into. If the student is in 11th grade, the current year's courses appear in the 11th grade box, earlier years slide into 10th and 9th, and so on.
• The dates on your grades sort earlier and later school years into the earlier and later boxes.

Tip: Grade dates are optional. Any grade you enter without a date counts toward the student's current grade level. So if you're just getting started and haven't dated your grades, they'll all show up in the box for the grade level the student is in right now. Set the right grade level on the Family page and that box lands where you expect.

If a grade level has no grades yet, its box simply reads "No grades recorded for this grade level yet." That's normal for years the student hasn't reached.

Editing credits

Each course defaults to 1 credit. To change a course's credits, click Edit details at the top of the page to enter edit mode, then type the new number directly into the Credits cell in the table (you can use half credits, like 0.5). The GPA and totals update as you go. Click Save details when you're done.

Part 3: The Edit details panel

Click Edit details to open the panel where you enter everything the app can't pull from your grades. Fill it in once and it's saved for that student.

The panel is grouped into three sections.

Student

School

Test scores & achievements

To save your changes: click Save details. The button briefly reads "Saving..." and your changes take effect right away. Click Done to close the panel without leaving edit mode changes pending.

Tip: The achievements box is one per line. Press Enter between entries, like this: Honor Roll Student (2023-2025) on one line and Science Fair Winner on the next.

Part 4: The rest of the transcript

Below Academic Records, three summary boxes round out the document.

• Academic Summary shows the Cumulative GPA and Total Credits across all four years, both calculated automatically from your grades and credits.
• Grading Scale is fixed and printed for reference: A 90-100, B 80-89, C 70-79, D 60-69, F Below 60.
• Test Scores displays the SAT and ACT you entered, followed by your Achievements list if you added any.

At the very bottom is an official statement confirming the student's academic progress and a signature line for a Principal, Signature, and Date.

Part 5: Printing

When the transcript looks right, click Print at the top of the page.

This produces a clean, one-page document with all of the on-screen controls hidden. The Chalk and Chart branding and the student's name sit at the top. If the content ever runs onto a second page, that branding and name repeat at the top of the continuation page, so every page is clearly labeled.

From your browser's print dialog you can send it to a printer or save it as a PDF to attach to an application.

Tip: Do a quick review before printing. Check that the four grade-level boxes show the right courses and years, and that the GPA and credits look correct. If a course is missing, add or date its grades on the Grades page, then come back.

Quick reference

Screenshots use a sample student on the Scholar plan with grades recorded across several school years.